Abandonment in Tenancy Agreement
You can apply for an abandonment in tenancy agreement for a fixed period if you move temporarily away from your study location, e.g. for a period of student exchange. This arrangement ensures that when you return, TYS will provide you with a similar apartment to the one you had before you went away (please note that this always depends on the current housing situation). The housing agreement suspension form and related attachments can be submitted electronically via the housing agreement menu.
In short, do the following:
– Fill the abandonment in tenancy agreement form on the tenant pages. You need to provide proof of the reason for suspension (e.g. a certificate of student exchange or similar).
– The apartment must be terminated in compliance with normal termination practices by giving a full calendar month’s notice (a notice of termination can also be submitted via the “Termination of the Lease” section of the tenant pages).
– Three months before returning you must submit a new housing application through TYS’ website and select “abandonment in tenancy agreement” as the reason for your application.
Once you have completed and submitted the abandonment in tenancy agreement form and the required appendices, you will get an acknowledgment within a few business days.
Mid-term Lease Agreement/Subletting
You can sublet your accommodation for a fixed period if you are going to be absent due to a study-related reason, such as student exchange or work experience (proof of entitlement required as an appendix). The mid-term tenant must also be a student, other than during summer months (May-August), when a study-related reason is not required and the accommodation can be sublet to a tenant other than a student.
If you remain in your own apartment, i.e. you are subletting part of your accommodation, be sure to select the “yes” box in the section “the current tenant remains in the apartment.” In this case, your lodger does not have to be a student, and neither of you need certification. Please note that a lodger can only be taken in apartments of 35 square metres or more.
You can find these forms under the “Lease” menu. Having filled in and submitted the form with the necessary appendices, you will get an approval message from TYS via the tenant pages. If necessary, we will ask for further clarification in ambiguous situations. The agreement has not been approved until you have received the approval message.
The register of occupants
If you need a certificate from the register of occupants, you will find it under the “Lease” menu. You no longer need to ask our office for the certificate, nor will you be charged for it; instead, you can print it on the tenant pages.
Handing over the keys
During a move, the outgoing resident can hand the apartment keys over to the incoming resident using the “key assignment” agreement. The “key assignment” agreement can be found under the “Services for Tenants” menu. Making an electronic agreement requires the outgoing resident to have given authorisation for the release of their contact details to the incoming resident. If this function has been enabled for your apartment, the form is available on the tenant pages and you can fill in the required information.
In short, the key change-over is as follows: the outgoing resident signs the keys as having been surrendered on the tenant pages and the incoming resident signs them as having been received. Please note that at the same time, the new tenant accepts the cleaning level in the apartment and the responsibility for the keys switches to him or her. You can read more on the moving in here.
If you have someone to whom you want to give a spare key temporary, such as a nanny, you can record this information under your “Personal Information”.
Under the “Services for Tenants” menu you will also find the “notice of disturbance” form. Please describe the disturbance as accurately as possible and our housing advisors will look into the matter and contact you when appropriate. Disturbance complaints are always treated confidentially.